GDPR and your health records

Important Change to Data Usage for Research and Development

NHS Digital have issued a Data Provision Notice for Research and Development. They intend to extract information from our clinical system to be used for data planning and research.

This data extraction will commence on 1st July 2021.

NHS Digital will not collect patients’ names or addresses. Any other data that could directly identify patients (such as NHS Number, date of birth, full postcode) is replaced with unique codes which are produced by de-identification software before the data is shared with NHS Digital. This process is called pseudonymisation and means that patients will not be identified directly in the data. 

More information can by found here: Link to NHS Digital General Practice Data for Planning and Research (GPDPR)

If you wish to opt out of having your data used for this purpose please download and complete the form below and drop it into the practice or email it back to us (

Type 1 Data Opt Out Form

How we use your medical records

Important information for patients


  • This practice handles medical records in-line with laws on data protection and confidentiality.
  • We share medical records with those who are involved in providing you with care and treatment.
  • In some circumstances we will also share medical records for medical research, for example to find out more about why people get ill.
  • We share information when the law requires us to do so, for example, to prevent infectious diseases from spreading or to check the care being provided to you is safe.
  • You have the right to be given a copy of your medical record.
  • You have the right to object to your medical records being shared with those who provide you with care.
  • You have the right to object to your information being used for medical research and to plan health services.
  • You have the right to have any mistakes corrected and to complain to the Information Commissioner’s Office. 
Here is our practice Privacy Notice:
Ibstock & Barlestone Surgeries Privacy Notice

For more information on accessing your health records please see our Subject Access Request page.


The Risk Stratification Tool

This is a tool which combines information about patients from primary and secondary care to work out potential health risks and likely future need of health care. Please read more here.


Sharing your GP medical record

Health services in Leicester, Leicestershire and Rutland are introducing a new system of sharing medical records between a GP practice and other NHS organisations.

The system will allow the healthcare professional who provide you with care, to view information in your GP medical record.  Viewing your record will help to improve the quality of your care and potentially save lives.


See the information leaflet all about this new service: Factsheet for MIG Data Sharing.


If you wish to opt out of this service please email and let us know and we will remove your name from this service.


Summary Care Record

Please see the separate page under Further Information in the right hand column for information about this national initiative to share parts of your medical record.



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